TREASURER DOCUMENTS
The ENHS Volleyball Booster is an EPS Sanctioned Organization. In order to maintain our "sanctioning status" it is VITAL that we have excellent internal controls to ensure that our financials are accurate, there are safeguards in place to secure the assets of the organization, and prevention of fraud/theft. In addition, it is important with a small organization that there are controls in place so that one person can't take advantage of their position. . At the end of the season, the financials along with the supporting documents are reviewed by someone independent of the board. We MUST follow policies and procedures as outlined in the bylaws. With that being said, we ask for your help, Please be aware of the policies and procedures that SHOULD BE FOLLOWED to protect the booster club. If these procedures are not being followed, speak up!!! You have the right for transparency from the board as a booster member.
Sincerely,
ENVB Executive Board
- As a booster member you have the right to view the monthly financials and budget. Please review the financials often. Ask questions as deemed necessary.
- Please go to the monthly booster meetings and ask questions. There should not be any expenditure over the budget without prior approval.
- To make sure that only valid, approved expenses that are within the approved budget are being made, it is important that each member submits a COMPLETED and SIGNED Reimbursement Request BEFORE a check is cut for reimbursement.
- Once the board receives a COMPLETED and SIGNED Reimbursement Request TWO authorized signers MUST agree amounts per the original receipts to the Reimbursement Request to verify mechanical accuracy, make sure amount is within budget, and it is a valid booster expense. Two authorized signers must SIGN the Reimbursement Request as proof that these important steps are being followed. This all has to be done PRIOR to the check being cut.
- The check MUST be signed by TWO authorized signers.
- If there is an expenditure made that exceeds the budget, approval MUST be made PRIOR to the expenditure.
- The treasurer at NO TIME can have access to the checkbook OR be an authorized signer.
Sincerely,
ENVB Executive Board
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REIMBURSEMENT REQUESTS
MUST BE TURNED IN TO THE TREASURER WITHIN 2 WEEKS OF THE EXPENSE. TURN IN COMPLETED REIMBURSEMENT REQUEST FORM WITH THE ORIGINAL RECEIPT. 
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CHECK
REQUEST SUBMIT ALL CHECK REQUESTS TO THE TREASURER WITH COMPLETED CHECK REQUEST FORM ALONG WITH SUPPORTING DOCUMENTATION.
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DEPOSIT NOTICE
ALL DEPOSITS MUST BE MADE WITHIN 48 HOURS OF COLLECTION. PROVIDE TREASURER WITH A SIGNED / COMPLETED DEPOSIT NOTICE WITH BANK DEPOSIT RECEPT.
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CASH BOX
REQUEST IF YOU NEED A CASH BOX FOR YOUR FUNDRAISER, SUBMIT CASH BOX REQUEST TO TREASURER A WEEK. PRIOR OF THE EVENT.
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